Are you looking for solutions to improve communication within your sports association?
Do you find that Facebook or WhatsApp messaging groups are just not enough to communicate important information with players and parents?
With a sports association management application like MonClubSportif, you’ll have all the tools in hand to make your job easier and save time.
Here are 3 reasons to create a team on MonClubSportif today.
1. To send documents
Alexandre has been coaching basketball for 5 years. He manages 10 teams per season and plays twice a week with his friends for fun in the evening. He has tons on his plate and he is starting to run out of time!
He has to manage attendance, bring equipment, contact volunteers, he has to do everything!
What bothers him the most about his job?
Repeating the same information more than once to parents!
Before a tournament, several pieces of information must be communicated to the parents and he spends a lot of time simply sending emails to parents which often get deleted by mistake.
Not to mention the emails that never make it to their inbox because of misspelled email addresses or worse when they end up directly in their spam box.
The “discussions and documents” section of the application is specifically designed to avoid this type of problem. With the “documents” tab, it is possible for a coach to upload PDF files and send a notification to the parents so they can view it from the comfort of their living room.
The beauty in that?
The uploaded files stay in the application. It doesn’t matter if the coach sends it at the beginning of the season or 2 weeks before the event, parents will be able to easily access it at any time.
No more having to resend the email dozens of times to make sure everyone has the right information and stays up to date.
Parents can simply open the app to access the appropriate file and they will quickly have access to all the details of an upcoming tournament for example.
It is also possible to download game plans or attendance reports, this tab is yours!
2. For shared access
Emily’s parents have been separated for 1 year. They are still trying to adjust to their new reality and managing between school and sports activities is sometimes complicated.
Emily’s father is often mixed up with practice and game schedules, as it was her mother who used to manage the trip between the different activities.
Unfortunately, he has no way of tracking down the details of the events that will take place during his on-call week.
It is therefore not uncommon for Emily to miss a game when it is her turn to spend the week at her father’s house, which hurts her feelings.
Shared access in the MonClubSportif application provides the ability for users to give access to a member’s account to another person.
With this feature, Emily’s mother can share access to her account by entering the father’s email address.
He will then be able to access Emily’s information and manage her attendance at events and will also receive all communications sent by the coach.
It is also possible to share access to an account with any other family member if needed.
Grandparents, aunts and uncles, babysitters, you name it!
This feature comes in handy when parents are away on a business trip or just on vacation and the kids are being babysat!
Coaches will appreciate having a follow-up even when parents are not available to respond. Again, this is a great way to ensure effective communication in a sports organization.
3. To find volunteers quickly
Alexandre is a soccer coach and is passionate about the sport. He loves working with children and putting time into the development of the neighbourhood soccer association is a real source of happiness.
Well experienced in the field, he knows that one of the biggest challenges of his job is to get volunteers to collaborate on larger events, such as soccer tournaments. Now more than ever, he struggles to find volunteers.
Often, volunteers participate once and then it’s over. He doesn’t know how to retain them and encourage them to participate again.
He is looking to provide a tool for volunteers so that they are well informed about their task at events, but also so that they can keep in touch with each other.
By establishing a strong relationship with them and developing an effective way to communicate, they will be more likely to repeat their experience at other events.
With the MonClubSportif application, you can create a team specifically for volunteers.
Send an invitation to volunteers who regularly attend events so that they can post their attendance at events and communicate with each other.
If they are absent at the last minute, they can even use the discussion tool to inform a coach of their absence at a game.
Volunteers are generous and give their time simply for the fun of it, so they need to have everything in place to make it as easy as possible for them to do their job well.
Use the “documents” tab to attach full details of the tournaments and their duties so they know exactly what to expect.
You can also ask to provide a PDF of the availability schedule so coaches can plan their event around it.
MonClubSportif is a great tool for communicating with members of an association and volunteers are no exception, after all, they are so important!
MonClubSportif is here to help you achieve your goals
The MonClubSportif sports organization management application can help ease communication within your organization in many ways. Schedule carpools, notify the coach of an absence, send a memo to a player’s parent and more.
The goal of MonClubSportif is to make the day-to-day tasks of members easier and facilitating communication within a sports organization certainly helps to achieve this goal.
The less time you spend dealing with communication errors, the more time you have to focus your energy on what you’re really passionate about sports!
At MonClubSportif, we promise you a well-designed application in constant development. Feel free to contact our team if you have any questions or if you need support for the use of our sports organization management tool!